Issue:
Want to manage the MRUs.
Solution:
Cannot really do so within Outlook. It's automatic, you can clear/delete the various lists by editing the registry.
(Note: Be VERY careful editing the registry, you can damage it.)
There are 3rd party tools, that allow you to manage (import, export, and delete) them.
Clear the MRU for To field auto-completion:
1. Enter: %APPDATA%\Microsoft\Outlook in an address bar
2. Delete the file ending in .nk2.
Registry Settings:
Open Other Users Folders MRU list (XP - Exchange only. Not POP/IMAP):
HKEY_CURRENT_USER\Software\Microsoft\WIndowsNT\CurrentVersion\ Windows Messaging Subsystem\Profiles\<profile-name>\0a0d010000000000c000000000000046\
For Outlook 2003, delete the key: 101f0390
For Outlook 2002, delete the key: 101e0384
Find Contact MRU list (XP):
and
Find Pane's Look-in Field MRU list (XP):
Outlook 2002:
HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Outlook\ Contact\QuickFindMRU
Outlook 2003:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\ Contact\QuickFindMRU
Delete the key QuickFindMRU for the Contact MRU list
Delete the key StripSearchMRU for the Look-in MRU list
Appointment Locations MRU list (XP):
Outlook 2002:
HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Outlook\Preferences
Outlook 2003:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Preferences
Delete the key LocationMRU
Notes:
The profile name and profile number vary.
Outlook version numbers:
14.0 = Outlook 2010
12.0 = Outlook 2007
11.0 = Outlook 2003
10.0 = Outlook 2002
9.0 = Outlook 2000
8.5 = Outlook 98
8.0 = Outlook 97
More keys under the profile:
Actions, New Mail Using, Stationery list = 101f035e
File, Open, Other Users Folders (OL97/2002) = 101e0384
File, Open, Other Users Folders (OL2003) = 101f0390
Find Contact (Outlook 20072010) = 101f0446
Insert, Signature dialog of the Outlook editor = 101f035c
Move to Folder history = 101f031e
Save Sent Items folder list = 101f0449
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